Keeping Your Personal Information Safe - Data Protection and GDPR Policy
This policy covers
- My contact details and registration reference.
- Information I collect, use and why.
- Lawful basis and data protection rights.
- Where I get personal information from.
- How I will keep your personal data safe.
- How long I will keep personal information.
- How to complain.
Contact details
Telephone 07900955036
Email: Juliet-celebrant@outlook.com
Registration reference ZA159884
What Information I Collect, Use, and Why
To ensure that each ceremony is uniquely tailored to your story, I may need to collect personal data. This helps me create a meaningful, respectful, and personalised experience.
Personal information may include:
- Names and contact details
- Addresses
- Gender
- Occupation
- Date of birth
- Marital status
- Racial or ethnic origin
- Religious or philosophical beliefs
- Sexual orientation
- Third-party information (such as family members or other relevant individuals)
- Any other relevant information you choose to share
Lawful basis
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. A list of possible lawful bases is outlined in the UK GDPR. You can find more information on the Information Commissioner’s website: https://ico.org.uk
A brief overview of your rights includes:
- Your right of access – You have the right to request copies of your personal information.
- Your right to rectification – You have the right to ask us to correct any personal information you believe is inaccurate.
- Your right to erasure – You have the right to request that we delete your personal information.
- Your right to object – You have the right to object to the processing of your personal information.
- Your right to data portability – You have the right to request that we transfer the personal information you provided to another organisation, or directly to you.
- Your right to withdraw consent – You may withdraw your consent at any time. Requests must be responded to without undue delay and within one calendar month. To make a request, please use the contact details provided.
- Any use of personal information for marketing purposes will require your explicit consent. Information will be anonymised before being shared on any media platforms.
Where I get personal information from
Most of the personal information I collect will come directly from you. In some cases, with your consent, your basic details may be shared with me by a funeral director or wedding venue.
How I keep your personal data safe
- I only use software that is protected against malware.
- All files are encrypted to ensure your information remains secure.
- I will never share your details on social media unless you have given permission, and names will always be anonymised.
- I attend GDPR training every three years and stay up to date by regularly reviewing guidance from the Information Commissioner’s Office (ICO).
- I renew my ICO registration annually.
How long I will keep your personal data
I will retain your personal data for no more than 24 months after our work together is completed.
Complaints
If you have any concerns about how your personal data is being used, you are welcome to contact me using the details provided.
If you remain dissatisfied after raising a concern with me, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Information Commissioner’s OfficeWycliffe HouseWater laneWilmslowChesireSK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
This privacy notice will be updated in November 2026
